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Keep your fleet moving

As a fleet manager there are certain legal obligations that you must meet to ensure the safety of your drivers and other road users. HSE sets out a number of rules and guidelines that must be met to ensure employers are fulfilling their legal requirements when it comes to managing their fleets.


All documentation and logs for each vehicle should be kept where they are easily accessible, this includes; V5 log books, insurance documents, MOT certificates, service records and any maintenance reports.

Record journeys

Keeping a log of all journeys for each vehicle in your fleet will help you accurately keep track of milage and usage. Your log should also include information on any checks that have been carried out too such as brake checks and light checks.

Regularly service vehicles

Having your fleet vehicles regularly serviced will preserve their longevity and ensure they are safe to drive. Remember to service vehicles that aren’t frequently used too, as sitting idle may make them prone to faults.

Perform basic vehicle checks

There are some basic vehicle checks that should be performed frequently across fleet vehicles. You should intermittently check items such as;

  • Oil levels
  • Tire pressure - making sure tyres are properly inflated.
  • Engine performance checks- are you getting the best fuel mileage?
  • Levels of additives to prevent corrosion within the engine.
  • Emissions levels- fleet managers using diesel vehicles are required to ensure that they are effectively managing emissions, one of the most reliable ways to do this is by using AdBlue. Ensure that you have a continuous supply of AdBlue to keep you fleet on the road.